Privacy Notice
OBS GYNAE Kilkenny
Effective Date: 30-04-2026
1. Who We Are
OBS GYNAE KilkennyWebsite: obgynkilkenny.ieEmail: obsgynkilkenny@gmail.com
For the purposes of data protection law, OBS GYNAE Kilkenny is the data controller of your personal data.
If you have any questions about this Privacy Notice or how your data is handled, please contact us at the email address above.
2. What Personal Data We Collect
We may collect and process the following types of personal data:
NameAddressPhone numberEmail addressDate of birthGP/referral detailsAppointment and attendance recordsBilling and payment-related informationCorrespondence (emails, messages, enquiries)Information submitted via our website forms
We may also process health information, including details about your medical history, pregnancy, symptoms, or treatment. This is considered special category data under the GDPR.
3. How We Collect Your Data
We collect personal data in the following ways:
When you complete a contact or appointment request form on our websiteWhen you contact us by email or phoneWhen you attend the clinicFrom your GP or other healthcare providers (where relevant)From insurers or third parties where necessaryThrough CCTV operating at our premisesThrough cookies and similar technologies (see Cookie Policy)4. How We Use Your Data
We use your personal data to:
Respond to enquiries and appointment requestsArrange, confirm, and manage appointmentsProvide medical care and maintain patient recordsCommunicate with you regarding appointments, results, and follow-upsCarry out administrative tasks and patient managementIssue invoices and manage billingComply with legal and regulatory obligationsEnsure the safety and security of our premisesManage and improve our services and website5. Legal Basis for Processing
We process your personal data in accordance with the GDPR and the Data Protection Act 2018.
Our legal bases under Article 6 GDPR may include:
Taking steps at your request before providing servicesPerformance of a contract (providing medical services)Compliance with legal obligationsLegitimate interests (e.g. administration and security)
Where we process health data (special category data), we rely on Article 9 GDPR, including where processing is necessary for:
Medical diagnosisProvision of healthcare or treatmentManagement of healthcare services
Where required, we may also rely on your explicit consent.
6. Sharing Your Data
We may share your data, where necessary, with:
Healthcare professionals involved in your careHospitals, laboratories, and diagnostic providersYour GP or referring clinicianInsurance providers (where applicable)Accountants, legal advisers, or auditorsIT and service providers supporting our systems
These may include:
Website hosting providers (e.g. Blacknight)Email and communication providers (e.g. Google/Gmail)IT and software providers
All third parties are required to process your data securely and only on our instructions.
7. International Transfers
Some service providers (such as email or cloud providers) may process data outside the European Economic Area (EEA).
Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections, in line with GDPR requirements.
8. Data Retention
We retain personal data only for as long as necessary.
Medical and patient records are retained in line with legal and professional requirementsAdministrative and correspondence data is kept as needed for service delivery and complianceCCTV footage is typically retained for up to 30 days, unless required for an investigation or legal matter9. Your Rights
Under GDPR, you have the right to:
Access your personal dataRequest correction of inaccurate dataRequest deletion (in certain circumstances)Restrict or object to processingRequest data portability (where applicable)Withdraw consent (where applicable)
You also have the right to lodge a complaint with the Data Protection Commission (Ireland).
10. Data Security
We take appropriate technical and organisational measures to protect your data, including secure systems, restricted access, and data handling procedures.
11. CCTV
CCTV is in operation at parts of our premises for security, safety, and the prevention of crime.
It may capture images of patients, visitors, and staffFootage is accessed only by authorised personnelRecordings are typically retained for up to 30 days unless required for investigation
Clear signage is displayed on-site.
12. Cookies
Our website may use cookies and similar technologies. Please see our Cookie Policy for more details.
13. Changes to This Policy
We may update this Privacy Notice from time to time. The latest version will always be available on our website.
OBS GYNAE Kilkenny
Effective Date: 30-04-2026
1. Who We Are
OBS GYNAE KilkennyWebsite: obgynkilkenny.ieEmail: obsgynkilkenny@gmail.com
For the purposes of data protection law, OBS GYNAE Kilkenny is the data controller of your personal data.
If you have any questions about this Privacy Notice or how your data is handled, please contact us at the email address above.
2. What Personal Data We Collect
We may collect and process the following types of personal data:
NameAddressPhone numberEmail addressDate of birthGP/referral detailsAppointment and attendance recordsBilling and payment-related informationCorrespondence (emails, messages, enquiries)Information submitted via our website forms
We may also process health information, including details about your medical history, pregnancy, symptoms, or treatment. This is considered special category data under the GDPR.
3. How We Collect Your Data
We collect personal data in the following ways:
When you complete a contact or appointment request form on our websiteWhen you contact us by email or phoneWhen you attend the clinicFrom your GP or other healthcare providers (where relevant)From insurers or third parties where necessaryThrough CCTV operating at our premisesThrough cookies and similar technologies (see Cookie Policy)4. How We Use Your Data
We use your personal data to:
Respond to enquiries and appointment requestsArrange, confirm, and manage appointmentsProvide medical care and maintain patient recordsCommunicate with you regarding appointments, results, and follow-upsCarry out administrative tasks and patient managementIssue invoices and manage billingComply with legal and regulatory obligationsEnsure the safety and security of our premisesManage and improve our services and website5. Legal Basis for Processing
We process your personal data in accordance with the GDPR and the Data Protection Act 2018.
Our legal bases under Article 6 GDPR may include:
Taking steps at your request before providing servicesPerformance of a contract (providing medical services)Compliance with legal obligationsLegitimate interests (e.g. administration and security)
Where we process health data (special category data), we rely on Article 9 GDPR, including where processing is necessary for:
Medical diagnosisProvision of healthcare or treatmentManagement of healthcare services
Where required, we may also rely on your explicit consent.
6. Sharing Your Data
We may share your data, where necessary, with:
Healthcare professionals involved in your careHospitals, laboratories, and diagnostic providersYour GP or referring clinicianInsurance providers (where applicable)Accountants, legal advisers, or auditorsIT and service providers supporting our systems
These may include:
Website hosting providers (e.g. Blacknight)Email and communication providers (e.g. Google/Gmail)IT and software providers
All third parties are required to process your data securely and only on our instructions.
7. International Transfers
Some service providers (such as email or cloud providers) may process data outside the European Economic Area (EEA).
Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections, in line with GDPR requirements.
8. Data Retention
We retain personal data only for as long as necessary.
Medical and patient records are retained in line with legal and professional requirementsAdministrative and correspondence data is kept as needed for service delivery and complianceCCTV footage is typically retained for up to 30 days, unless required for an investigation or legal matter9. Your Rights
Under GDPR, you have the right to:
Access your personal dataRequest correction of inaccurate dataRequest deletion (in certain circumstances)Restrict or object to processingRequest data portability (where applicable)Withdraw consent (where applicable)
You also have the right to lodge a complaint with the Data Protection Commission (Ireland).
10. Data Security
We take appropriate technical and organisational measures to protect your data, including secure systems, restricted access, and data handling procedures.
11. CCTV
CCTV is in operation at parts of our premises for security, safety, and the prevention of crime.
It may capture images of patients, visitors, and staffFootage is accessed only by authorised personnelRecordings are typically retained for up to 30 days unless required for investigation
Clear signage is displayed on-site.
12. Cookies
Our website may use cookies and similar technologies. Please see our Cookie Policy for more details.
13. Changes to This Policy
We may update this Privacy Notice from time to time. The latest version will always be available on our website.
Privacy Policy
Terms & Conditions
Cookie Policy